Current Openings

Job Description:

Please include resume and references.

*Bilingual (English / Spanish) Preferred

We are looking for a responsible receptionist to perform a variety of administrative and clerical tasks. Duties of the receptionist include answering the phones and directing them to the correct extensions, warmly greeting customers, vendors, and visitors who enter our facility, and assisting in daily office and warehouse needs. Receptionist responsibilities may include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft Office, especially MS Excel and Outlook, as well as standard office equipment. Ultimately, a successful receptionist should help ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer phones and greet visitors

Schedule appointments and maintain calendars

Schedule and coordinate staff and other meetings

Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports & other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform bookkeeping

Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance* and more...

Qualifications:

*Qualifications*

Paid Weekly

•  The minimum level of education for an Administrative Assistant is a high school diploma or GED. A few of the specific skills that all administrative assistants should possess include:

  Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.

  Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.

  Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.

  Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

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